How Often Should I Upgrade My Business IT Hardware

by | Nov 9, 2023 | 0 comments

Your IT hardware doesn’t last forever, it is important to consider hardware upgrades when new technology becomes available or as your business expands.

But how often do you need to upgrade your office IT infrastructure?

In this blog we will explore how long your IT hardware should last, how to dispose of your old kit and what to consider when deciding to upgrade.

Determining the lifespan of your IT hardware

Most users typically replace their laptops or computers every 2 to 4 years, but with proper care and upgrades, you can potentially extend their usability to up to 8 years.

Servers are recommended to be replaced every 5 years, but they can serve you for up to 10 years with the right environment and maintenance. Similarly, networking devices such as switches are routers are also advised to be replaced every 5 years but can last 8 years with proper care. By maintaining your proper equipment, you can make the most of your IT budget and technology.

At Sand we offer an end point maintenance service, where we service your end points to ensure they last longer.

So, if you are looking to extend your IT equipment’s lifespan, please reach out to us to explore how we can help improve the longevity of your device.

Responsibly Disposing of Your Old IT Hardware

The responsible disposal of IT hardware is crucial for both environmental sustainability and data security. Here are some steps you can take:

Data Wiping:

Before disposal, ensure all data on the devices is securely wiped or destroyed. You can do though specialised software, partnering with a company that provides this service or physical destruction of storage devices.

Reuse or Resell:

If the hardware is still in good condition, consider reselling or donating it. Many organisations or charities may benefit from functional but older equipment. Examples include Digital Access West Yorkshire, Solidaritech, Reboot North Yorkshire, or find local companies using TheRestartProject.


For obsolete or non-functional hardware, recycling is a responsible option, Look for certified e-waste recyclers who adhere to environmental and ethical standard. Environcom and CITD.

Considerations For Upgrading Your Kit

Upgrading business IT hardware is a significant decision that requires careful consideration. Here are some factors to keep in mind:

Business Requirements:

Align the upgrade with your current and future business requirements. Consider factors such as increased workload, new software requirements, and scalability. At Sand, we offer a complimentary IT infrastructure review, where we sit down with you and learn about your business. The way it operates, your unique requirements, and your future plans. Based on this we come up with a road map that we review every quarter.


Evaluate the budget for the upgrade, considering not only the cost of new hardware but also potential costs like software licences, training, and maintenance.


You need to ensure that your new hardware is compatible with existing systems and software. This minimises disruptions and avoids additional costs for software upgrades or replacements. At Sand, we offer a “plug and play” service. Where we take care of the initial set up and configuration. Delivering the device to the end user ready to use.

If you’d like to learn more, get in touch with our team today