Cut down on those office hours with these life-changing Microsoft Hacks

by | Apr 12, 2023 | 0 comments

Whether you’re a busy professional juggling a million tasks or simply looking to streamline your workflow, we’ve got you covered. With these simple tips and tricks, you’ll be able to work smarter, not harder, and make the most of your valuable time. So sit back, relax, and get ready to take your productivity to the next level.

Tip 1: Fix Microsoft Word Formatting Instantly with these 3 Shortcut Keys:

Simply select the problematic text using your mouse or keyboard, and then apply the relevant shortcut key. If you’re unfamiliar with using shortcut keys, this involves holding down the Control key (located at the lower-left or lower-right of your keyboard) and/or the Shift key (directly above the Control key) while pressing the associated letter or character.

  1. CTRL-SPACE: Removes character-level formatting (like fonts, italics, bold, font size, etc.) while preserving paragraph formatting (such as indents, line spacing, etc.).
  2. CTRL-Q: Reverts paragraph-level formatting to match the Normal Style of yur document, retaining character formatting but adjusting paragraph settings to conform with the document’s defined Normal Style.
  3. CTRL-SHIFT-N: Resets the selected text to Normal formatting, affecting both character-level and paragraph-level formatting.

Consider keeping these shortcuts handy, like on a sticky note affixed to your monitor.

Tip 2: Personalize the Ribbon and Quick Access Toolbar:

Make Office work for you. Personalize the Ribbon and Quick Access Toolbar to match your workflow and make finding frequently used features a breeze.

The Ribbon and Quick Access Toolbar are two powerful tools that can greatly enhance your productivity in Microsoft Office. By personalizing these features, you can customize the interface to suit your work style and make it easier to access frequently used commands.To personalize the Ribbon, simply right-click on it and select “Customize the Ribbon.” From there, you can add or remove tabs and groups, and even create your own custom tabs with commands that are most relevant to your work.

Similarly, the Quick Access Toolbar can be customized by adding or removing commands that you use most often. This toolbar is located above the Ribbon, and can be accessed with a single click.By taking the time to personalize these tools, you can streamline your workflow and save time by quickly accessing the commands you need.

Tip 3: Easily Convert an Email to a Task or Appointment

Stay on top of your emails and your to-do list with Outlook. Quickly convert your email into a task or a calendar appointment, so you can easily track your progress and stay organized. Just click and drag to get started!

Outlook is a powerful tool that can help you manage your time and productivity. With its intuitive interface and customizable features, you can stay on top of your schedule and never miss an important deadline. Whether you’re working on a project with a team or managing your personal tasks, Outlook can help you stay organized and focused. By converting your emails into tasks or calendar appointments, you can prioritize your work and make sure nothing falls through the cracks. Don’t let email overwhelm you – take control with Outlook.

Tip 4: Work smarter, not harder. Save time with keyboard shortcuts:

Fun fact: Microsoft has keyboard shortcuts beyond Word. From snapping windows to minimizing all of them at once, Windows offers dozens of quick keystrokes to help you work smarter. Check out Microsoft’s keyboard shortcut list and jot down a few that you can start implementing right away. Once you’ve got those down, add a few more and see how much time you’ll save executing your most common commands.

Knowing keyboard shortcuts can greatly improve your productivity and efficiency, especially if you spend a lot of time working on your computer. By reducing the number of clicks and movements you need to make, keyboard shortcuts can help you work faster and get more done in less time.

To get started, it’s a good idea to focus on the shortcuts that you use most frequently. For example, if you often need to switch between windows, you might want to learn the Alt+Tab shortcut, which allows you to quickly cycle through your open windows. If you frequently need to copy and paste text, you might want to memorize the Ctrl+C and Ctrl+V shortcuts.

Once you’ve mastered the basics, you can start exploring more advanced shortcuts that can help you work even faster. For example, many programs have unique shortcuts for specific tasks, such as inserting a new row in Excel or creating a new layer in Photoshop. By taking the time to learn these shortcuts, you can become a true power user and get the most out of your software.

So if you’re looking to work smarter and save time, start by learning a few keyboard shortcuts. With a little practice, you’ll be amazed at how much faster and more efficient you can be!

Tip 5: Get your words down faster with Microsoft Dictate

Get your thoughts on the page faster than ever before. With Word and Outlooks Dictate feature, you dont need to type anymore. Just speak and let the magic happen.

Dictate feature in Word and Outlook is a game-changer for individuals who prefer to speak rather than type. It allows you to put your thoughts down on paper quickly and efficiently, without the hassle of typing. Whether you want to write an email, a report, or a document, the Dictate feature will save you time and effort. Plus, you can use it to insert punctuation, start new paragraphs, and even format your text. With Dictate, you can focus on your ideas and let your words flow effortlessly. Give it a try and see how it can transform the way you work!